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yet another Microsoft blogger

# Saturday, March 08, 2008

GTD for your life: my 4 years with GTD

There is a lot you can read about Getting Things Done that's primarily focused on you. How you deal with your email at work and home, how you deal with your stuff etc. Most all software is focused on yourself.

But what about GTD for your family? I've found that one of the most difficult aspects of implementing GTD isn't focused on how you deal with the fire hose at work, but how you deal with the fire hose at home, when you are sharing tasks with some one else (in my case my wife). In this case, my wife knows nothing about GTD and isn't willing to read the book, so in a way, my job is twice as hard.

It gets further complicated when you are raising a small child. It's then that the tasks and appointments that you have together require an extra level of focus. Today's software tools do a poor job of seamless integrating shared artifacts and responsibilities.

I haven't blogged about Productivity or GTD in a while because, frankly, I'm still figuring it out. It's been 4 years ago today that I started the process of learning about, understanding, and implementing GTD.

I've learned a lot in that time, and I've slowly altered behaviors that I continue to refine and improve. I've tried dozens of software programs and tools and find that I'm still not there yet, but I've gotten pretty far down the path of achieving "Mind like water".

Over the next few months I'm planning to write a series of topics focused not on how to implement GTD to get your inbox to zero (cause that's what a lot of the focus is on), but how to achieve a zen like state if you, like me, have a spouse and possibly a child.

Some of the tools are the same for yourself and some one else, but some require a bit more "help". I'll still occasionally write about learning's I've had about GTD at work (most specifically, the mechanism Scott Hanselman uses, called Inbox - CC, or what I call "Inbox - Hold"). Something that I learned while on parental leave.

But I've got a bunch of things that I plan to focus on like how to:

  • coordinate appointments
  • coordinate tasks
  • organize and get rid of paper files
  • cut down on your analog junk mail
  • manage and share digital photos
  • manage a bunch of computers and make sure they are backed up
  • store and share passwords, bank account information, insurance policies, etc

and other topics I think of.

I also hope this serves as a way to force me to regularly post to this blog, something I've struggled to do in the past 12 months since our daughter was born.

Anyway, thanks David Allen, for writing your book and starting me down this path.

Posted Saturday, March 08, 2008    Permalink    Comments [3]  View blog reactions

 

# Thursday, March 06, 2008

Google Calendar Sync

Google finally released a Calendar Sync add-in for Outlook. I downloaded and installed the software to do a 1 way sync of my Calendar so that my wife can see my availability.

Google did a fantastic job of building something simple "that just works". Unfortunately it only allows for sync of your default calendar and not any other calendars.

image

There are three options to sync:

  • Two Way
  • One way to Google from Outlook
  • One way from Outlook to Google

I'm using the last one. Then I can share my free busy with my wife.

There is a little tray application that tells you what is going on:

image

This makes family scheduling great because in addition to that we have the following calendars:

  • Family Calendar (all family stuff goes here, including people who visit). My wife and I have read/write access. note: this is just a regular calendar in Google Calendar.
  • Omar's TripIt Calendar (so Lora can see all my upcoming travel).
  • The In Law's TripIt Calendar (so we can see all our travel from our in-laws)
  • few others

Here is a pic illustrating the calendars:

image

In addition to this I get email reminders a day in advance for all Family stuff, that way I don't miss anything.

Lora gets email reminders 1 week in advance for all my travel, so she is aware of things with enough time to plan.

Very cool stuff.

Helps a lot with "Mind like water".

Posted Thursday, March 06, 2008    Permalink    Comments [3]  View blog reactions

 

# Saturday, March 01, 2008

Notebook Thoughts

A few weeks ago I replaced my Thinkpad T60 with a Thinkpad X61T. My reasons were:

  • I want something smaller
  • See bullet #1

I got tired of lugging around a 14 inch screen even though the T60 was the best laptop I've owned in many years.

Lenovo X61T

I was looking for something small that had a high resolution screen, and that only left a X61T for consideration (I was only looking at Lenovo laptops). The regular X61 has a 1024 x 768 screen and Homey don't play that!

I have to say, using a Tablet again is fun. There are some features in Vista (flicks) that I helped the team with over 2 years ago (I was an early tester using the flicks stuff on XP). It's nice to see them in the product.

Anyway, I very much like my X61T. There are a couple of things I don't like:

  1. The screen has some weird coating that is impossible to clean
  2. The resolution is high for a 12 inch screen (1400 x 1050)
  3. It only has VGA out on the docking station and laptop. I plan to fix this with this gadget I just ordered.

But there is a lot to like. 4GB of RAM, 1.6 ghz Core 2 duo, 1GB of Intel Turbo Memory (flash memory for my hard disk allowing for Vista ReadyDrive).

I really like this laptop, and shortly thereafter I got to play with a MacBook Air that I bought for my Dad to replace his ancient Sony Vaio with cracked screen.

MacBook Air

image When the details of the MacBook Air were unveiled at Macworld I was like "Bleh". Not for me. Steve just fixed one set of trade offs and created a new set of problems.

However, unpacking, holding and using a MacBook Air will change anyone's mind.

This product is special, it's so ridiculously light it reminded me of getting my first iPod nano... You just experience disbelief that this thing is a laptop.

However, the MacBook Air is not for me. The first thing I did was install Vista on it and get it all set up. Within an hour I saw a bluescreen. That was the only one for a few days, but lets just say this thing is a bit temperamental about waking from sleep, running on a battery, using the DVD drive and so on.

If the MacBook Air survives (I'm not sure it will, it could end up like the G4 Cube), v2 will certainly be the version worth getting.

I'd also like to see a higher rez screen. The laptop is quite large even though it's very thin.

Lenovo X300

image Yummy. This meets every need I have in a laptop except 2

  • VGA only video
  • SSD only drive option

SSD is not worth the sacrifice yet. I hope they offer an old skool drive like Apple and help bring the price point down.

I've very excited about this laptop though...

Oh, it even has special feet.

Posted Sunday, March 02, 2008    Permalink    Comments [2]  View blog reactions

 

Soft Cover Moleskines

Amazon finally has the new Soft Cover Moleskine Notebooks in stock!

Posted Saturday, March 01, 2008    Permalink    Comments [0]  View blog reactions

 

Upgraded to Comcast Blast

As I mentioned a few days ago Comcast said they would upgrade me to Blast by the 29th of Feb.

A Picture says a thousand words:

Before

After

 

note: at first I didn't see this upload speed. It turned out that the Gamerfuel setting on my D-Link DGL-4100 was restricting my upload speed. I fixed that by manually setting my upload speed:

image

Posted Saturday, March 01, 2008    Permalink    Comments [7]  View blog reactions

 

# Monday, February 25, 2008

Transient Multimon Manager (TMM)

Since the day I installed Vista on my laptop I have had nothing but unexplained problems with docking and connecting to a projector. Additionally, my Media Center with an Intel Graphics card would also have problems when it would reboot or login and my plasma was off.

I experienced:

  • Random changes in resolution from my setting to 1024 x 768 or 800 x 600
  • Changes in resolution when my laptop would awake from sleep
  • Changes in resolution when docking my laptop

If you go and read about Transient Multimon Manager (TMM) you will learn that you aren't supposed to have any of these problems.

On my old Thinkpad T60 these problems eventually went away when I installed the Lenovo custom ATI driver. However, now I have a Thinkpad X61T which has an Intel GMA graphics chip, similar to the one in my Media Center.

The problems on my Media Center went away when I upgraded to a nVidia card.

However, my laptop is still foobard.

If you read about TMM you will find such promises as:

Transient Multimon Manager (TMM) is a Microsoft Windows Vista operating system feature targeted at improving the user experience of connecting and disconnecting displays, particularly for the mobile user. Currently, although the Microsoft Windows operating system notifies the user of most hardware devices when it arrives, it does not do this consistently for displays. Windows is not aware of the arrival or removal of a display on a desktop system, and the user must manually set up and configure the display through the Windows display control panel or an IHV display UI. On a mobile system, the experience often involves cryptic function keys, a variety of user interface, and possibly reboots. It is particularly inconvenient with a transient display, a display that comes and goes, which is also unfortunately the most common scenario for mobile users.

Windows Vista is committed to addressing this problem through the Transient Multimon Manager (TMM), which enables the automatic detection and setup of displays as they are attached and removed. Furthermore, TMM persists the user's settings on a per-display basis when possible, so that users can move between multiple displays at ease. The goal is to enable users to work with displays in the same stress-free, Plug and Play fashion as with most other peripheral devices today, and alleviate the frustrations of using multiple monitors.

Umm, am I missing something? I am constantly frustrated about this and as far as I can tell, even with Vista SP1, this is still an area that is rife with bugs.

Is it the driver's fault? Generally Intel does excellent work... but I'm starting to wonder... when will connecting a laptop to a display be truly seamless?

There is really no excuse for my laptop not getting this 100% right after it gets to know my monitor (they are on a first name basis) and the 5 or so projectors I use every week.

Anyway, to disable TMM you need to:

  1. Press the Windows Key and type "Task Scheduler"
  2. Navigate to Microsoft\Windows\MobilePC
  3. Right Click on TMM
  4. Select Disable

now reboot.

One nice side effect of this is that your laptop will wake from sleep a few seconds faster.

As of yet I can't figure out what feature I am missing, as everything "just works".

Posted Tuesday, February 26, 2008    Permalink    Comments [6]  View blog reactions

 

Comcast Blast coming to Bay Area

Comcast is upgrading all customers on their Performance Plus plan (8 MBits down / 768 KBps up) to Comcast Blast (16 MBits down / 2 MBits up) by the end of Feb.

I just upgraded from slow poke cable modem (6 MBits down / 368 KBps up) a few weeks ago so this upgrade is very welcome!

I'll post a new pic when I'm upgraded.

Posted Monday, February 25, 2008    Permalink    Comments [4]  View blog reactions

 

# Saturday, February 16, 2008

Vista SP1

I'm now running Vista SP1 everywhere. The best thing about Vista SP1 is that there is a bug fix to Windows Imaging Component (WIC) that addresses an issue with photos on network drives. Under Vista meta data changes to files (like keywords and ratings) would take 30 seconds to 1 minute to get written per file.

This was incredibly annoying for me since I store > 20 GB of photos on a Windows File Server and utilize numerous Vista computers to manage that library. With Vista it was unusable to manage meta data.

I'm extremely happy that the Vista folks took this bug fix for SP1. It now means I can use Windows Live Photo Gallery to manage my keywords and ratings again.

Posted Saturday, February 16, 2008    Permalink    Comments [3]  View blog reactions

 

# Sunday, February 10, 2008

What will you do when it happens to you?

Data Loss? Been there, done that.

Windows Live ID hijacked? Replace Windows Live ID with Google or Yahoo ID.

What do you do when some one:

  1. hacks into your account
  2. changes your password
  3. changes your secret question
  4. changes your "alternate email address"
  5. changes all your profile information
  6. sets up mail forwarding to another account
  7. Turn on the exclusive junk filter (deleting all your email)
  8. Deletes your life (email, contacts etc)

That is what I found this evening. I believe that some one managed to issue a password reset command to my account and then somehow logged in and reset my password essentially owning my data.

How did they do this? Like this for example.

Not sure how this happened to me since my Hotmail password is strong, secure, unique etc.

But right now I am totally and uterly hosed.

Luckily I have my email offline (Outlook Connector).

But I feel like crying.

The amount of personal information in my email account. Just think about what is archived "in the cloud" under the username and password of a single network.

Now thing of how you would feel if you found out that some one else had all that information. Just think about that for a second. What do you have in the cloud? What kind of personal information is up there?

Lucky for me I could make some phone calls and get my account access restored. But I am feeling extremely vulnerable right now.

update: my account just got hijacked again, minutes ago. Also so did my GMail account.

I have no idea WTF is going on here. I have only used one computer this entire time.

Also the attacker changed my First and Last name in passport to:

"hey omar i can access all your email

you omars@micro dont paly with me aigne"

Posted Monday, February 11, 2008    Permalink    Comments [25]  View blog reactions

 

# Thursday, January 31, 2008

Back to Carbonite

Finally got an email from Mozy support, but it was too late to fix my problem and as such I've given up on waiting 2 weeks for my data to be uploaded again.

Also, the Carbonite CEO left a comment in my Mozy post. I like that, it shows me that their company is alive. Whenever I post about Wesabe the folks there are always on top of things answering customer questions and concerns in my comments section.

Anyway, David Friend let me know about a recent upgrade Carbonite made that now makes it competitive with Mozy. They now have:

  • Support for your own private key (yay!)
  • 3 months of file change history (yay!)
  • Scheduling of backups

These are all features that Mozy had a leg up on.

Also, they have revamped the Carbonite UX to be much easier to use and nice to look at.

I'm back using Carbonite and I feel better about it already.

Posted Thursday, January 31, 2008    Permalink    Comments [2]  View blog reactions

 

# Thursday, January 24, 2008

is Mozy dead?

Long ago I wrote about how I had outsourced my online backup to Carbonite. Things were going great till one day I updated the meta data in my Windows Media Library of music and that resulted in modifications to 100 GB of data.

Well imagine my horror when I was noticing that my Internet connection would be held hostage for the next few weeks as Carbonite proceeded to re-upload my music collection.

That was when I switched to Mozy. I have been very happy with Mozy as they offered the following benefits over Carbonite:

  • Block Level file backups (only changed portions of the file are uploaded, so if you modify meta data in a file, only a small amount of the file is uploaded.
  • Up to 30 days of change history for a file
  • Better shell integration
  • Better behaved client application

Well, that was until a week ago. I received an email from Mozy that I would have to upgrade to the latest version of their software. So I did that. That was when it stopped working and I got some cryptic message that oem.dll could not be loaded. So I did what any geek would do:

  1. re-install
  2. uninstall
  3. install (this resulted in me having to start from scratch with my settings and whatnot)

but now I was left with a error code "AccountError4" that took me to a support page that said "Email support@mozy.com".

Well I did that on Monday, and again on Wednesday. I have not heard back at all.

Now normally this would be no big deal, except, what if something really bad happened?

Anyway, getting tired of waiting I took the drastic measure of deleing my machine from Mozy and starting over thinking this would fix things quickly. Normally when you delete a machine account and then backup right a way, Mozy quickly scans your drive, then looks at the info that is backed up and realizes it's already there.

Not this time, for some reason it's starting from scratch backing up all my data as if it were not on the server. This will take a few weeks of course.

So, this leaves me not so happy about the situation. Since I switched to Mozy, Carbonite has added Block level backup. This was a big deal so I'm thinking of switching back to Carbonite. At least when I was using them their support was top-notch.

EMC's acquisition of Mozy has not made things much better IMHO.

Posted Friday, January 25, 2008    Permalink    Comments [22]  View blog reactions

 

# Thursday, January 17, 2008

Amazon Associates and You

Amazon Associates is a neat program where bloggers and others who link to items in Amazon can get a referral fee when that item is purchased and shipped.

The referral fee on items varies from 4% to something higher like Kindle where it's 10% ($40 per Kindle). That's a pretty good way to make money.

I receive my Amazon referral credits in the form of Amazon.com Gift Certificates which I promptly spend myself on things on my wish list.

Some years I make lots of money, and some years very little. Much of it depends on how much gadgetry I buy and review on my blog, and how many people purchase that stuff. Also Amazon doesn't always carry/sell things I buy and review so of course I don't get any referral credit for that.

Anyway, I always wondered what happened if I bought something accidentally from Amazon from my referral link. The thing is when you go to amazon.com from a referral link they set a cookie and thing you purchase during the session is also credited to your referral.

I've always been under the assumption that it's a violation of their TOU to purchase things for yourself AND get a referral credit. Right?

Well, I assumed this was based on some honor system. The good news is that they actually deduct the referral from your credits if you buy the item for yourself. So if you do accidentally order something with your referral cookie set, they automatically detect this and in the end it all works out.

So there you go. No need to worry about accidentally buying something using your associate id.

Posted Friday, January 18, 2008    Permalink    Comments [1]  View blog reactions

 

# Tuesday, January 15, 2008

Apple Stuff 2008

Having now seen the new stuff and drooled on my keyboard here are my thoughts on the new Apple stuff.

Apple TV

  • Buying One, the 160GB. This will come out of my cable bill :-).
  • I wish I could rent TV shows. I mean who wants to own a TV Show? I just started watching the Office on Netflix Watch Now and it's awesome. With Hulu, Netflix and others I'd love to be able to watch TV shows for free from my couch.
  • This isn't going to replace Netflix anytime soon

MacBook Air

I was ready to buy this sight unseen, but now that I've read about it here are the drawbacks I see:

  • 4200 rpm drive is kinda a bummer. This would bring Vista to its knees. The SSD drive is too small and too expensive
  • 2 GB is acceptable but 3 GB would be better
  • No Ethernet is a bummer, this comes in handy
  • I expected some mobile broadband thing with a name like "MacBook Air"
  • No user replaceable battery? Laptop batteries usually tank after a year (300 or so charge cycles). Spending $1800 on something that needs to be tossed out and replaced every year is an expensive proposition
  • Will all this stuff work with Bootcamp? I haven't seen any info that Bootcamp will support the new features like gestures etc.
  • One USB port kinda sucks.

I bet if I saw and held a MacBook Air in person though I'd probably be $1800 poorer. I wonder how long before I break down and order one. I strongly suspect v2 of the hardware will address many of the existing shortcomings.

Overall though, a nice set of announcements. Apple continues to become more and more relevant in a dynamic market.

Posted Tuesday, January 15, 2008    Permalink    Comments [12]  View blog reactions

 

# Sunday, January 13, 2008

The Circus of Airport Security

I was reminded how absurd our airport security system is when I was returning from Mexico and I was:

  1. not required to remove my laptop
  2. not required to remove my shoes
  3. was not allowed to bring water on board purchased past the security line

This article in the New York Times, by Patrick Smith, who wrote one of my favorite books, Ask the Pilot, hits the nail on the head.

Six years after the terrorist attacks of 2001, airport security remains a theater of the absurd. The changes put in place following the September 11th catastrophe have been drastic, and largely of two kinds: those practical and effective, and those irrational, wasteful and pointless.

It seems by looking at the comments, I am not alone in how I feel.

BTW, Family made it home safe from Mexico. Thanks to everyone for the words of support. It was a long 4 day trip home, but thanks to our fantastic and supportive family, we made it back and are happy to be home.

I am drafting a letter to Alaska, and a few other folks letting them know about the flight. We'll see what happens.

Posted Monday, January 14, 2008    Permalink    Comments [5]  View blog reactions

 

# Saturday, January 05, 2008

New Year Resolution: Not fly Alaska Airlines

Many of you who have read my blog over the past few years know about my disdain for Alaska Airlines. I have been flying them since the better part of 2000 to Seattle for work, averaging about once a month. That's about 168 flights on that airline. I have been screwed by maintenance failures, incompetent scheduling practices, weather, and just the unexpected.

Between SFO and Seattle there are few choices, mainly Alaska and United. Alaska has been a Microsoft Preferred carrier for the entire time and United has gone on and off the Preferred list probably 4 times in 7 years. If you fly out of SJC then your only choice is Alaska.

Well I made my travel arrangements for our trip to Cabo San Lucas for my family on Alaska. 3 tickets for 2 adults and a 1 year old.

Alaska Airlines has completely and utterly failed us. I cannot even begin to tell this story without getting extremely angry. It is my firm belief that this carrier has no customer empathy. Not a single person who thinks about the customer. They are worse than every other carrier I have flown in my lifetime (and I have done my fair share of domestic and international travel). The bottom line about Alaska? They are a low fair, no frills, cheap airline that cannot schedule flight properly. Here is the problem...

every day of the year, Alaska Airlines assumes best case scenario.

Do you assume that the weather will be perfect for flying conditions? They do.

I have experienced every kind of problem with this airline. From the pilot who locked himself in the cockpit, to the tail rudder that stopped working, to the radio that didn't work, to the idiotic scheduling that doesn't leave any room for error. Not to mention the numerous canceled flights due to god knows why the plane could not get here.

They have built their schedules assuming that the weather will be perfect every day, and that their aging fleet of Boeing Planes won't fall apart every day.

What ever you do, do not fly Alaska to somewhere like Mexico, because if something goes wrong, they won't help you.

Anyway, here is my sob story.

We were scheduled to leave Cabo San Lucas on Friday Jan 4th. We have been here for 10 days and have had a lovely time. Really, this place is amazing.

I keep checking the flight info and start seeing some disturbing information. Our plane is scheduled to fly:

SEA -> SFO -> SJD (cabo) -> SFO -> PDX

all in a single day.

Well due to bad weather (really bad weather) and mechanical problems on the plane, the flight never makes it to San Francisco on leg #1. It ends up in Ontario, California. They don't cancel the flight till 2pm and I'm scheduled to leave at 2:30 pm.

I am calling every hour and they recommend I stay at the Hotel (which is 1 hour form the airport anyway). They have no departure time. With a baby, there is no way I am going to the Airport to hang around.

Finally the flight is canceled. One minute it is departing a later hour ever hour and the next minute, poof, we canceled it. I get on the horn. The lady tells me that I need to go to the airport to see if I can get a ticket on another carrier because they cannot do anything for me on the phone. Only the Ticket counter in freaking Mexico can issue me a ticket on another carrier. I begged and pleaded with the lady telling her I was an hour away and this wad ridiculous and she said it was the only thing I could do.

Oh, and the lady informs me that I'm confirmed on a flight out of Cabo on January 10th, 6 days later, which is the only thing Alaska can do for me, after all, this weather is an act of God and not their fault. Bullshit. they simply can't schedule their flights and sold every available seat for the next week w/o any contingency for anything to go wrong.

So, I hop in a cab and an hour later and $70 poorer I am now at the airport. I walk up to the ticket counter and immediately feel like I walked into Comp USA trying to return something. The best that these folks could tell me was that this issue was not their problem, it was my responsibility to find accommodation for the next 6 days and that they would not re-issue me a ticked on any airline. I would have to call Alaska and negotiate with them.

I waste 20 minutes arguing with people who don't give a shit. After all they have about 140 people in the exact same situation. Those without kids are happy to wait on standby for any flight out of this place. Since I have a 1 year old, I simply can't spend all day in the airport waiting around and then leave empty handed with no place to sleep for the night.

So I go back to the hotel, devastated and defeated.

Luckily my cell phone works here so I start text messaging my family who was with us who did get out of Cabo just fine. When they arrive in Houston they call us, we talk, and 30 minutes later my sister calls back saying they got us the last 2 seats on a flight on Sunday (2 days after our original departure) from Cabo to Houston. However, we are not getting out of Houston till Tuesday morning since the SFO weather has fouled up a lot of other folks.

Total cost for these 1 way tickets to get us home... about $2500. This is what the emergency fund is for, but lucky for me and my family my father has graciously offered to bail us out (thanks dad)! Spending money like this, regardless of whose money is not my idea of a fair deal though since Alaska has done NOTHING to get us home.

I have called Alaska a few times. I have waited on hold for a few hours and the only answer I have gotten from them was to call back the next day to see if they have added a new plane or more capacity to get folks stranded in Cabo home. I suspect many folks have made it out on standby (those without kids).

We have gotten very unlucky, but I've flown this carrier enough in my life to understand that this isn't an isolated occurrence. This is waay worse than my average 2 hour delay getting home on a business trip.

I am stranded in a foreign country, and while it's nice and beautiful here, sitting around a few extra days means my wife is missing work (she was scheduled to work sat, sunday, monday), I'm missing work and we are at a bit of wits ends for being away from home so long with our baby. We want nothing more than to be home.

There are worse things in life, much worse, but I feel beaten and defeated by a truly incompetent and bad airline. Yes I am sure that every airline has their skeletons. I've heard horror stories about being trapped on a plane for 11 hours sitting on the runway. That feeling of helplessness is something I try and avoid at all costs as to not impact me or my family.

The airlines have forgotten why they are in business. This industry and this system is just unbelievable.

In 2008 I will make every attempt to not give a penny to Alaska. I will fly United and Virgin to Seattle. I will never use them for any international travel, as they clearly don't have the resources, skills, or understanding to fix problems when they happen.

BTW, the United flight to SFO, also delayed due to weather from SFO, took off from Cabo with only a 4 hour delay. So clearly it's not just weather that Alaska can blame for these problems.

United got everyone home. Alaska left 140 people with nothing but a re-confirmation almost a week later.

Consider this the next time you give Alaska your money. You could be stranded to.

Posted Sunday, January 06, 2008    Permalink    Comments [10]  View blog reactions